QuickBooks 2005: The Missing Manual

Copyright; The Missing Credits; About the Author; About the Creative Team; Acknowledgements; The Missing Manual Series; Introduction; What's New in QuickBooks 2005; Getting to Know QuickBooks; Choosing the Right QuickBooks Product; Accounting Basics???The Important Stuff; About This Book; About the Outline; The Very Basics; About?These?Arrows; About MissingManuals.com; Part I: Getting Started; Chapter 1: Creating a Company in QuickBooks; 1.1 Opening QuickBooks; 1.2 Creating a New Company; 1.3 Steps to Take Before You Create Your Company File; 1.4 Starting the EasyStep Interview; 1.5 Income & Expenses; 1.6 Income Details; 1.7 Opening Balances; 1.8 Open an Existing Company File; 1.9 Convert a Quicken File to QuickBooks; 1.10 Restore a Backup File; 1.11 Modifying Company Information; Chapter 2: Setting Up a Chart of AccountsChart of Accounts; 2.1 Chart of AccountsobtainingObtaining a Chart of Accounts; 2.2 Account Naming and Numbering; 2.3 Creating Accounts and Subaccounts; 2.4 Modifying Accounts; 2.5 Merging accountsMerging Accounts; 2.6 AccountshidingHiding and Deleting accountsDeleting Accounts; Chapter 3: Setting Up CustomersCustomers and JobsJobs; 3.1 What to Do Before You Create Customers and Jobs; 3.2 Creating Customers in QuickBooks; 3.3 Importing and Exporting Customer Information; 3.4 Creating Jobs in QuickBooks; 3.5 Modifying Customer and Job Information; 3.6 Customersadding notes aboutAdding Notes About Customers; 3.7 Merging customer recordsMerging Customer Records; 3.8 Hiding and Deleting Customers; Chapter 4: Setting Up Invoice ItemsItems; 4.1 What Items Do; 4.2 When You Don't Need Items; 4.3 Should You Track Inventory with ItemsItems?; 4.4 The QuickBooks Item Types; 4.5 Planning itemsPlanning Your Sales taxitemsItems; 4.6 Creating Items; 4.7 Modifying itemsModifying Items; 4.8 ItemshidingHiding and Deleting ItemsItems; Chapter 5: Setting Up Other QuickBooks Lists; 5.1 The Vendor ListVendor List; 5.2 Classes; 5.3 Price Levels; 5.4 Customer & Vendor Profile Lists; 5.5 Memorized Transactions; 5.6 Fixed Asset Items ListFixed Asset Items; 5.7 Creating list entriesCreating and Editing List Entries; 5.8 Merging List Entries; 5.9 Hiding and Deleting Making list entries inactiveList Entries; 5.10 List entriessortingSorting Lists; 5.11 Printing listsPrinting Lists; Chapter 6: PreferencesconfiguringConfiguring Preferences to Fit Your Company; 6.1 An Introduction to Preferences; 6.2 Accounting Preferences; 6.3 PreferencescheckingChecking; 6.4 Desktop view preferencesDesktop View; 6.5 Preferencesfinance chargeFinance Charge; 6.6 General; 6.7 PreferencesjobsJobs & Estimate preferencesEstimates; 6.8 PreferencespayrollPayroll & PreferencesemployeeEmployees; 6.9 Purchase preferencesPurchases & Vendor preferencesVendors; 6.10 ChecksremindersReminders; 6.11 Reports & Graphs; 6.12 Sales & Customers; 6.13 Sales tax preferencesSales Tax; 6.14 Send Forms; 6.15 Spelling preferencesSpelling; 6.16 Tax preferencesTax: 1099; 6.17 Time Tracking; Chapter 7: Managing QuickBooks Files; 7.1 Company filewhere to storeWhere to Store Your Company Files; 7.2 Company filebacking upBacking Up Files; 7.3 Restoring backups BackupsrestoringRestoring Backups; 7.4 Verifying dataVerifying Your QuickBooks Data; 7.5 Archiving filesArchiving and Condensing filesCondensing Files; 7.6 Deleting filesDeleting Archiving filesFiles; Part II: Accounting with QuickBooks; Chapter 8: Invoicing; 8.1 Choosing the Right Type of Form; 8.2 Creating invoicesCreating Invoices; 8.3 Filling in Invoice Invoicesheader fieldsHeader Fields; 8.4 The Rest of the Invoicesheader fieldsHeader Fields; 8.5 Entering Invoice Line items Invoicesline itemsLine Items; 8.6 InvoicingInvoicing for Invoicesbackordered products Backordered productsinvoicingBackordered Products; 8.7 Memorizing recurring invoices InvoicesmemorizingMemorizing Recurring Invoices; 8.8 Estimating jobsEstimating Jobs; 8.9 EstimatescreatingCreating Progress invoicesProgress Invoices; 8.10 Producing StatementsStatements; 8.11 Finding invoicesFinding Invoicing InvoicesfindingInvoices (and other Sales Forms); 8.12 Editing invoicesEditing InvoicingInvoices and Sales Receipts; 8.13 Voiding and Deleting Editing invoices Editing sales receipts Invoicing InvoiceseditingInvoices and Sales Receipts; 8.14 Handling RefundsRefunds and CreditsCredits; 8.15 Sending invoices Sending sales formsSending Sales Forms; Chapter 9: Managing Accounts ReceivableAccounts Receivable; 9.1 The Reportsaging Aging receivableAging of Receivables; 9.2 Receiving paymentsReceiving Payments for Invoiced Income; 9.3 Applying credits to invoices Applying payments Invooooooicesapplying credits toApplying Credits to Invoices; 9.4 Discounting for Early payment discountsEarly Payment; 9.5 Working with DepositsDeposits, Down paymentsDown Payments, and RetainersRetainers; 9.6 Applying finance charges applyingFinance chargesApplying Finance Charges; 9.7 Cash salesCash Sales; 9.8 Making DepositsDeposits; Chapter 10: Paying for Expenses; 10.1 When to Pay Expenses; 10.2 Entering Bills in QuickBooks; 10.3 Automating Recurring billsRecurring Bills; 10.4 Purchasing inventoryPurchasing Inventory; 10.5 Handling ExpensesreimbursableReimbursable ExpensesExpenses; 10.6 Paying billsPaying Your Bills; 10.7 Producing Checks; 10.8 Checkswriting without entering billsWriting Checks without Entering Bills; 10.9 Paying billsPaying with Cash; 10.10 BillspayingPaying with Credit Cards; 10.11 Recording vendor creditsRecording Vendor Credits; 10.12 Paying billsPaying Sales Tax; Chapter 11: PayrollPayroll; 11.1 Choosing Undoing a reconciliationa PayrollPayroll Service; 11.2 Getting Started; 11.3 Setting Up Payroll PayrollitemsItems; 11.4 Setting Up Employee recordsEmployee Records; 11.5 Entering Historical PayrollPayroll; 11.6 Steps to Take Before Running a PayrollPayroll; 11.7 Running payrollRunning Payroll; 11.8 Paying payroll taxesPaying Payroll Taxes; 11.9 Preparing Payroll Payrolltax formsTax Forms; Chapter 12: Managing Bank Accounts, Credit Cards, and Petty Cash; 12.1 Entering transactions directly in an account registerEntering Transactions in an Account Register; 12.2 Handling Bounced checksBounced Checks; 12.3 Transferring fundsTransferring Funds; 12.4 Reconciling accountsReconciling Accounts; 12.5 Managing LoansLoans; 12.6 Tracking Petty cashPetty Cash; Chapter 13: Making Journal Entries; 13.1 Balancing Journal entriesdebitsDebits and Journal entriescredits Creditsin journal entriesCredits; 13.2 Some Reasons to Use Journal Entries; 13.3 Creating journal entries Journal entriesCreating General Journal Entries; 13.4 Filling in General Journal Entry Fields; 13.5 Checking General Journal entriesJournal Entries; 13.6 ReclassificationsReclassifications and CorrectionsCorrections; 13.7 Depreciation; Chapter 14: Working with Financial Statements; 14.1 The Profit and Loss Report; 14.2 The Statement of Cash Flow reports Cash flowreportsStatement of Cash Flow; Part III: Managing Your Business; Chapter 15: End-of-year tasksEnd-of-Year Tasks; 15.1 Viewing the Trial Balance reportsTrial Balance; 15.2 Generating Reportsyear-endYear-End Financial Reports; 15.3 Generating Tax reportsTax Reports; 15.4 1099s1099s; Chapter 16: Managing Inventory; 16.1 The QuickBooks InventoryInventory Process; 16.2 Running Inventory InventoryreportsReports; 16.3 Performing a Physical InventoryInventory; 16.4 Adjusting inventoryAdjusting Inventory in QuickBooks; Chapter 17: Tracking Time and Mileage; 17.1 Setting Up Time Tracking; 17.2 Entering Time in Timesheets TimetimesheetsTimesheets; 17.3 Setting Up the Standalone TimerTimer; 17.4 Using Timer to Track Time; 17.5 Running Time TimereportsReports; 17.6 Tracking time and mileageTracking Mileage; 17.7 Generating Mileage Reports; Chapter 18: Budgeting and Planning; BudgetstypesTypes of BudgetsBudgets; 18.2 Ways to Build Budgets; 18.3 BudgetscreatingCreating Budgets in QuickBooks; 18.4 Filling in Budget Values; 18.5 Creating Additional Customer: Job or Class BudgetsBudgets; 18.6 BudgetscopyingCopying Budgets and Creating Budgetswhat-if scenariosWhat-If Budgets; 18.7 Running Budget BudgetsreportsReports; 18.8 PlanningPlanning with QuickBooks Decision toolsDecision Tools; Chapter 19: Tracking Your Business with ReportsReports; 19.1 Finding the Right Reports; 19.2 A Quick Guide to QuickBooks Reports; 19.3 A Review of Report ReminderspreferencesPreferences; 19.4 Running Reports; 19.5 Printing and Saving Reports; 19.6 Customizing reportsCustomizing Reports; 19.7 Date ranges for reportsDate Ranges; 19.8 Subtotals for reportsSubtotals; 19.9 Customizing reportsCustomizing the ReportsColumnsColumns in Reports; 19.10 Sorting reportsSorting Customizing reportsReports; 19.11 Filtering Reports; 19.12 Report Headers and footers for reportsHeaders and Footers; 19.13 Fonts in reportsFonts and Numbers in reportsNumbers; 19.14 Memorizing reportsMemorizing Reports; 19.15 Swapping Reports Between Company Files; 19.16 Importing Report Templates; Part IV: QuickBooks Power; Chapter 20: Online Banking Services; 20.1 Setting Up Your Internet Connection; 20.2 Accounts modifyingsetting for online servicesSetting Up Your Accounts for Online Services; 20.3 Exchanging Data with Your Financial Institution; 20.4 Creating Online itemsOnline Items for Direct Connections; 20.5 Viewing downloaded transactionsViewing and Matching Downloaded Transactions; 20.6 Paying bills onlinePaying Bills Online; Chapter 21: Sharing QuickBooks Data with Other Programs; 21.1 Mail Merge to a Word DocumentMail Merge to a Word Document; 21.2 Synchronizing contactsSynchronizing Contacts; 21.3 Finding Third-Party Integrated applicationsIntegrated Applications; 21.4 Setting Up an Integrated Application; 21.5 Exporting QuickBooks Data; 21.6 Importing data from other programsImporting Data from Other Programs; 21.7 QuickBooks QuickBooksAdd-on ServicesAdd-on Services; Chapter 22: Customizing QuickBooks; 22.1 Customizing the icon barCustomizing the Icon Bar; 22.2 Customizing the icon bar Customizing the shortcut list Shortcut ListcustomizingCustomizing the Shortcut List; 22.3 Customizing forms Shortcut Listcustomizing FormscustomizingCustomizing Forms; Chapter 23: Keeping Your QuickBooks Data Secure; 23.1 Setting Administratorsetting up Setting up the administratorSetting Up the AdministratorAdministrator; 23.2 Userscreating Creating users Creating QuickBooks usersCreating QuickBooks Users; 23.3 Restricting People's Access to Features and Data; 23.4 Audit Trails; Part V: Appendices; Chapter A: Installing QuickBooksInstalling QuickBooks; A.1 Before You Install; A.2 Installing QuickBooksInstalling QuickBooks; A.3 Registering QuickBooks QuickBooksregisteringRegistering QuickBooks; A.4 Setting up QuickBooks on a Network Net profitsetting up QuickBooks on QuickBookssetting up on a networkSetting Up QuickBooks on a Network; Chapter B: Finding Help; B.1 QuickBooks Help; B.2 QuickBooksHelpHelp As You Work; B.3 Other Help & SupportHelp Resources; Chapter C: Keyboard Shortcuts; C.1 Task Shortcuts; C.2 Working with Transactions; C.3 Dates; C.4 Moving Around in QuickBooks Windows; C.5 Miscellaneous QuickBooks Shortcuts; Colophon;